Event Guidelines – Pop Up Shoppes

Tradeshow Sisters Exhibitor Guidelines

Pop Up Shoppes – Tradeshow
Lt. Colonel Clifton Centre, Swift Current, SK

These guidelines apply to all selected vendors for Tradeshow Sisters Pop Up Shoppes Events. Failure to follow them may result in removal from the current show without refund and/or not being accepted to future events.

Communication & Promotion

  • All event communication is sent to the email used on your application. Add TradeshowSisters@gmail.com to your contacts.
  • Follow @tradeshowsisters on Facebook & Instagram for ready made and easy-to-share promo posts.
  • The tradeshow is open to the public 11:00 AM – 4:00 PM. Admission is $5.
  • As a vendor it is important to share the correct event info to ensure that customers have the right info to attend and shop with you. Be sure to use the official Facebook event link and social media tag @tradeshowsisters.
  • Vendors are expected to promote Tradeshow Sisters events positively and professionally. Suggestions and concerns should be directed to the Tradeshow Sisters event coordinators. Verbal abuse or disrespect will not be tolerated.

Arrival, Parking & Setup

  • Vendor setup: 9:30 AM – 11:00 AM (event day). Front doors will be propped open when you are able to come in, do not try to enter before the doors are propped open.
  • Check in at the main entrance with one of the Tradeshow staff upon arrival and by no later than 10:15am, you must be checked in by 10:15 even if it only takes you a few minutes to set up.
  • Doors locked 10:30–11:00 AM. You must be in the building at 10:30am.
  • Out-of-province vendors: note any time change.
  • A map of vendor table locations will be emailed out the week of the tradeshow. Visit the front entrance desk when you arrive to check in and see the map.
  • Park and unload at the front entrance nearest your table, do not park directly in front of any door or blocking the driving lane. Unload, move your vehicle, then proceed with set up. Vendors and helpers cannot park in the main parking lot – parking is available in the lower parking lot by the library. Pack your vehicle strategically to be able to move in quickly. 
  • Your receipt (with WiFi password) and an info sheet will be on your table.

Booth & Display Rules 

  • Each space (8 feet long, 6 feet deep) will come one standard table (8’ long by 2.5’ feet deep). The tables are set up in rows at the front of each vendors space with room for you to sit or stand behind (there is not sectioned “booths” at this tradeshow).
  • All displays and merchandise must fit on your table, there is not room beside your 8’ table for additional items. If you have a rack or shelving unit that you want to use for display that does not fit on the table, it must be approved in advance. If you bring additional display structures the day of the show that were not approved, you may be asked to remove them. You can purchase an additional space without a table to put extra display units or items. Nothing may extend into aisles or impede your neighboring space.
  • Your display (tables/chairs/displays/merchandise/yourself) cannot extend out/past your 8 foot table length. There is approx 3.5 feet behind your table for you to stand/sit and keep your extra stock.
  • If you do not need a table because you are bringing your own display rack in place, you must have approval in advance, please indicate no table needed on your application form.
  • One chair will be at your table and additional chairs are available.
  • Tables do not include coverings, please provide your own tablecloths.
  • Please provide your own business name signage at your table.
  • Keep booths tidy. Remove garbage/recycling at day’s end.
  • Tape not allowed on floors or walls.
  • Helium balloons not permitted unless pre-approved.

Selling Rules

  • You can only sell products as approved on your original application.
  • Direct sales reps may only sell products under that registered business.
  • No aisle selling – stay within your booth.
  • Free draws/giveaways allowed.
    Raffles or ticket sales require SLGA license and prior approval from Tradeshowsisters (no aisle selling – stay within your booth).
  • Promotion or solicitation of events not organized by Tradeshow Sisters is not permitted. Vendors may not solicit other vendors or advertise outside events during Tradeshow Sisters event. If people are advertising or selling items or events in the isles please let tradeshow staff know.

Event Hours & Tear Down

  • Must be set up by 9:45 AM and remain set up until 4:00 PM.
  • Do not pack up early (even if sold out). Do not take down or remove anything out of your booth space until after 4:00pm. This is a required courtesy to not be disruptive to our shoppers and other vendors.
  • Tear-down begins after 5:00 PM. Must be out by 4:45 PM.
    Need more time? Contact us in advance to arrange (fees may apply).

Power, WiFi & Amenities

  • WiFi available but not guaranteed (plan accordingly for card machines). Password on your receipt.
  • Power is only available to those who purchased a wall space. If you purchased a wall space and require power, please bring extension cords.
  • There is no concession on site. Some vendors may sell snacks/drinks.
  • Bathrooms are located on both sides of the facility

Attendance & Cancellations

If you cannot attend, someone may work your booth on behalf of your approved business only. Booths cannot be transferred. Fees are non-refundable.

Finding Us

During the event, find Tradeshow Sisters staff:

  • Kirby at Prairie Soul Accessories + Apparel booth
  • Jenn at Match Candle Co. booth
  • or ask tradeshow staff at the front desk.

Food Vendors

Vendors handling or processing potentially hazardous foods must complete the Temporary Food Event Vendor Application and have it onsite.

Public Health

All vendors and helpers must follow any current Government of Saskatchewan or City of Swift Current guidelines in effect at the time of the show.